Mickler Collection

Introduction

The Thomas and Georgine Mickler Collection comprises approximately 1,800 volumes on various subjects, including children's books. The subject areas include:

          Natural Sciences/Marine Life/Everglades/Plant life and Wildlife of Florida
          Exploration of America
          U.S. History (Southern) and Florida History
          History of Spain and Spanish America
          Fiction
          State and Government Documents
          University of Florida Archives
          Architecture of Florida and the South

Not every item will be selected for addition to the LUIS database. G&E staff searches LUIS for title and copy specific information as well as circulation status of each item, and notes this information on the pink Mickler Gift Preview/Selection slip inserted in each item. Collection Managers review, select and assign location code on the Mickler Gift Preview/Selection slips. Additional copies to be added are also noted in the pink slip. Copy Cataloging staff searches OCLC database, catalogs and distributes appropriate items to Contributed Cataloging staff to handle.

Collection Managers review this collection in batches of approximately 300 items. This collection is not designated to receive high cataloging priority.

Coordinators

Jim Cusick and Phek Su

Staff involved

Collection Managers, Special Collections, G&E Unit, and Cataloging

Project timeline

Review/selection process is for a three- week period. The first batch starts on Monday, February 7, 2000 through Friday, February 25th. Selected items are forwarded to Copy Cataloging before another batch is put out for review.

Cataloging guidelines

Credit line and copy specific information

Create a local 500-note field for each bibliographic record. (Credit line wording per Jim Cusick). The 500 note is subfielded by |5 followed by NUC institutional code. If there is only one copy in Aleph, input the credit line as "Donated from the Collection of Thomas and Georgine Mickler."

EXAMPLE:

500: : Donated from the Collection of Thomas and Georgine Mickler |5 FU

If there are multiple copies in LUIS, input the credit line as "A copy of this title donated from the Collection of Thomas and Georgine Mickler."

EXAMPLE:

500: : A copy of this title donated from the Collection of Thomas and Georgine Mickler.
|5 FU

Note: Bibliographic maintenance of the 500 note will not be done whatever the ultimate fate of the donated copy might be (i.e., missing, withdrawn).

Named collection

Create 710 field for the "named" collection subfielded by |5 and followed by NUC institutional code.

EXAMPLE:

710:2 : Thomas and Georgine Mickler Collection |5 FU

Local authority record

Create local authority for the named collection with cross-reference to both names of the donors. (one time)

Follow appropriate cataloging procedures.

Note: See Mickler Books for Baldwin Library and Mead Library

Follow appropriate end-processing practices. Collect the pink Mickler Gift Preview/Selection slips in a designated box for Jim Cusick.

Indexed: Mickler Collection

Prepared by: Phek Su and Tatiana Barr

Updated: March 16, 2000