ALEPH Training and Support Material

ALEPH at UF

Purpose
This page is dedicated to the presentation of materials, including documents and outside links, intended as tools to help UF Library staff become familiar with the ALEPH 500 Library Management System. This page will continue to be updated as more material becomes available.

Rationale for replacing NOTIS with new library management system

UF GUI Client

UF Test Client - Version 15.5.2
Smatherslib/Smathersnt2r/Projects/Aleph/Client Downloads ***see instructions first***
If you are connected to the UF Test GUI, you will see the following address at the bottom: alephtest.fcla.edu:6545

UF Production Client - Version 15.5.2
Smatherslib/Smathersnt2r/Projects/Aleph/Client Downloads ***see instructions first***
If you are connected to the UF Production GUI, you will see the following address at the bottom: aleph.fcla.edu:6545

Web OPAC
UF Test Web OPAC http://uf.atest.fcla.edu

UF Production Web OPAC http://uf.aleph.fcla.edu

FCLA Test Web OPAC http://fc.atest.fcla.edu

DOCUMENTATION

ALEPH Documentation (includes Aleph Web Guide). Choose Documentation link from menu. User name and password required.

Location Maps with Item Status (Loan) information
           NOTIS/Aleph locations sorted by NOTIS Location/Sublocation
           NOTIS/Aleph locations sorted by Aleph Sublibrary/Collection

Cataloging Freeze Procedures
Freeze Notes (Powerpoint Presentation)
Freeze Guideline for Staff Outside Resource Services

Local Documentation
           ALEPH Cataloging Exercise (by Jackie Brown)
           ALEPH Searching Exercise (by Doug Smith)
           NOTIS/OCLC/MARC21 Bibliographic Record Fixed Field Equivalents
           Getting Around ALEPH Guide (by Ex Libris)
           ALEPH Keyboard Equivalents
           Basics of ALEPH (Slideshow)
           ALEPH Sample Screen Shots (Slideshow) (by Elaine Yontz)
           Hands on Practice for Reviewing Subset Test Data Bibliographic, Holdings and Items
           (by Daniel Cromwell)
           049 Codes (Excel file)

Other Institutions
           Harvard University: ALEPH Documentation

TRAINING ACTIVITIES

Training Template
Cataloging Trainers Group
Acquisitions and Serials Training Groups
Register for ALEPH Training Sessions

DATA LOAD REVIEW

Guide for Data Load Reviews
ALEPH/NOTIS Leader and 008 Comparison Chart
Test Data Load Review Report Form
Data Load Spreadsheet
Checklist
Location Mapping Chart
Stop Reporting List
    Subset Load 1
    Subset Load 2
Problems Reported
    Subset Load 1
       Problem Report 1
       Problem Report 2
       Problem Report 3
       Problem Report 4

    Subset Load 2
       Problem Report 1
       Problem Report 2
       Problem Report 3

ExLibris U Web OPAC Select GUEST at the bottom

SFX/Metalib powerpoint Log in with NOTIS ID

RS MIGRATION GROUP
Minutes of the Planning Group are posted here.

UF LIBRARIES WEB SITE ON ALEPH IMPLEMENTATION

UF ALEPH Steering Committee meetings
UF LMS Status Report. The August report includes the Schedule for Functional Training of UF Libraries' Staff Trainers
Aleph Implementation Steering Committee OPAC Task Force Committee report

LIST OF PLANNING RESOURCES, INCLUDING UF, FCLA, EXLIBRIS AND CCLA

FCLA Web site on LMS Implementation
Proposed Implementation Schedule
ALEPH Implementation Calendar
FAQ
FCLA Web site on Data Migration
FCLA Web site on Public Services Planning Committee
FCLA Joint Committee Meeting
UF Aleph Migration, PowerPoint presentation given at the 2003 FCLA Joint Meeting
Listings of ExLibris Libraries

Harvard University's ALEPH Implementation Project

ALEPH Training and Support Material
Phek Su and Greg Allen.August 30, 2004