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LKR Field Use in ALEPH Cataloging: Example: Special Collections

See also Basic Procedure


4 collections of materials, all in same housing with different call numbers.


Main record:

Figure 1


A note was given showing there are 3 other collections in the box with this item



OPAC view of main record.


** Note there is no LKR field.


Figure 2


 The item then appears in the OPAC as you would expect.


Figure 3


Example of ITM link

 Subsidiary record:


Figure 4

with its LKR field added:


Figure 5


yields this OPAC view:


Figure 6



Note the item has one call number, but the holdings view shows both call numbers.  This will allow the patron to browse by call number subject matter on the original item and give the call number that gives a location.


In this particular case the collection is shelved together by location, not by call number.


                                                               Example of ITM link


Once again, we have:


Figure 7


with the ITM type LKR field


Figure 8

Which gives us this view:


Figure 9


 The final record:


Figure 10


 with LKR field shown:


Figure 11


Gives us this view:


Figure 12




Convenience? : When doing a call number browse you will find items listed under their own call number AND under their "shelf-list" call number.


Training issue: Special Collections staff are trained to look at for public and non-public notes to give them hints on where items are found.  This may not be desirable at all for books in the general collection (Main or otherwise) as this can be confusing for staff and certainly to patrons who want to do their own book pulling.  Keep this in mind when applying this option for grouping materials.


Indexed: November 7, 2005

Prepared by: Hank Young


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