I.  Definition. There are two kinds of "bound with" publications: 

         

                                     (A) Separately published titles that were bound and issued together afterwards by the publisher

                                           in a separate edition (PUBLISHER bound)

    

                                     (B) Separately published titles that were privately bound together after publication by their owner 

                                           (PRIVATELY bound)

  

  

                                      For volumes in category (A):

  

                                     (1)   Those issued by a publisher *with a collective title* (cf. AACR2 1.1B10) will be cataloged

                                            on one bibliographic record according to normal cataloging procedures. "Bound with"

                                            procedures described below will not apply.

  

                                    (2)   Those issued by a publisher *without collective title* (cf. AACR2 1.1G) will be cataloged on 

                                            separate bibliographic records. "Bound with" procedures described below will apply. (See II. 

                                            below).

  

                                    For volumes in category (B),  "Bound with" procedures described below will apply (See II. below).

  

  

                             II. Local Cataloging Procedure. 

  

                                 A. Publisher Bound without collective title, and Privately Bound. (NOT Rare Books.

                                     (For Rare Books see B. below)

  

                                     (1)  search all titles in the volume in ALEPH

  

                                            (a) create provisional records as needed.

  

                                            (b) download and overlay the provisional with OCLC records where possible                

                                                 and then proceed to step (2) below

  

                                           (c) if no OCLC copy is found, create original record in OCLC and overlay  

                                                and then proceed to step (2) below

   

                                    (2)  after the primary (occurring first in the volume) and then the secondary  

                                           record(s) have been cataloged, apply the following steps:

  

                                           (a) on the bib records for the primary and each secondary title:

         

                                                 (1) add as the final 5XX note a 501 "With" note to indicate the other

                                                      "bound or published with" titles, in the form:

  

                                                       501   With: Title / Author. Place of publication : Publisher, Date.

  

                                                       NOTE: the 501 note on the bib record for the primary title will list all

                                                       of the other (secondary) titles occurring in the volume (but see (2)

                                                       below). For example:

  

                                                      three works are bound together following originally separate

                                                      publications of them:

  

                                                      first work in volume (primary title):

                                                         Jacob, H. Of the sister arts. New York : [s.n.], 1856.

  

                                                      second work in volume (secondary title):

                                                         Jacob, H. Sequel to Of the sister arts. New York : Brown, 

                                                        1864.

  

                                                      third work in volume (secondary title):

                                                         Smith, J. On the works of H. Jacob. Boston : Jones, 1870.

  

                                         On the ALEPH record for the first work:

  

                                                      501   With: Sequel to Of the sister arts / H. Jacob. New York :

                                                                Brown, 1864.  On the works of H. Jacob / J. Smith. 

                                                                Boston : Jones, 1870.

  

                                         BUT:    the 501 notes on the bib records for each of the secondary titles

                                                     will list only the primary title. For example:

  

                                         On the ALEPH record for the second work:

  

                                                     501   With: Of the sister arts / H. Jacob. New York : [s.n.], 1856.

  

                                         And on the ALEPH record for the third work:

  

                                                     501   With: Of the sister arts / H. Jacob. New York : [s.n.], 1856.

                              

                             (b) on the holdings records for the primary and each secondary title:

  

                                  (1) enter the same call number (the one assigned to the entire volume, based

                                       on the primary title)

  

                                  (2) for each *secondary* title, add in the subfield x note field on the holdings

                                       record::

  

                                        Bound with nnnnnnn [ALEPH record number for the primary title)

  

                            (c) bar coding. (For volumes destined for Rare Books and Special Collections,

                                 see B (4) below)

  

                                 (1) insert barcode in volume, according to usual barcoding practice

  

                                 (2) create item record with this barcode for the *primary* title only

  

                                 (3) on the item records for each secondary title, do not enter a barcode

                                      number, but add in Internal Note field of each item record:

  

                                              Use item record for [ALEPH no. of primary title]

  

                          (3)  if there are more than 3 works bound or published together (for example, 10 short one-act

                                 plays, originally published separately and now bound into a single volume), refer the volume

                                 to your supervisor for a decision on whether to catalog the volume using a Collection Level  

                                 Record. (Refer volumes destined for Rare Books and Special Collections to the Rare Book

                                Cataloger).

 

                          B. Rare Books and Special Collections.

                                                                                                                    

                              (1) catalog primary and secondary titles according to the steps in   II. Local

                                   Cataloging Procedure  above

  

                              (2) apply the additional cataloging steps followed locally in the cataloging of

                                   materials destined for Rare Books and Special Collections locations (addition of

                                   special access fields for imprint, publishers and printers, 655 fields for genre

                                   terms, and special notes or added entries at request of the Rare Books Curator)

  

                             (3) apply the processing steps covered in  "Processing Rare Books with Reference

                                   to Cataloging" (http://web.uflib.ufl.edu/spec/inhouse/process.htm) to the physical

                                   volume

  

                             (4) finally, for barcoding apply these additional steps which will be unique to

                                  materials destined for Rare Books and Special Collections locations:

  

                                 (a) insert a barcoded acid-free strip into the physical volume at the beginning of

                                      the volume

  

                                 (b) follow the steps for item record creation for regular materials ((2)(c) above)