Work Schedules

• Work Schedules are negotiated between the employee and supervisor at the time of employment and are expected to remain in effect for the academic term of employment.
• All library employees are expected to report to work on time and to remain on duty for the work period as scheduled.

• Schedule changes must be requested in advance.  Change requests should be submitted to the supervisor at least one day before the anticipated change date.  It is the employee's duty to find a replacement for assigned desk duty to the extent possible.  Emergency changes are understandable, but frequent schedule changes are disruptive and an inefficient use of staff time.
• Personal illness or emergency is the only circumstance which excuses an employee from duty without advance notice.  In such cases, the supervisor should be notified as soon as possible in advance of the scheduled work shift to be missed.

• Library employees who work more than 3.5 hours on a single shift may take a 15-minute break.  Breaks are taken outside the work area. Breaks should not be taken at the service desk.  Breaks may not be taken at the beginning or end of shifts.  Breaks may be not  be "banked" for a longer break on a future shift.  Breaks are a "use-it-or-lose-it" benefit.

• Each employee is provided a Position Description which generally describes duties of the work assignment.
• Specific work assignments are regularly provided by the supervisor of the work area.  In addition to transactions with patrons and special tasks, there are normally routine activities wich should keep the employee continually occupied.
• Employees should talk minimally (and quietly) to each other at work, particularly around the service desk area where conversation is annoying to the public.

    At the beginning of a work shift:

• Record beginning work time on timecard.  Check in with a supervisor.
• Review memoranda posted for student employees.  Check "mailbox" in the circulation office.
• Undertake supervisor's assignment. If assignment is unclear, see supervisor.

• End current project at desirable stopping point.
• Return any supplies used to proper place.
• Return booktrucks to the TBS area.
• Record ending work time on timecard.

• Employees may not study or pursue personal library research while on duty unless permission has been obtained from the supervisor.  If lacking a current work assignment, an employee should consult with the supervisor--or, if the supervisor is unavailable--another staff member.

• The AFA Library is a public service agency.  The public should always be treated courteously.  A patron's needs are handled as a priority and with promptness.
• An employee's manner and dress should be appropriate to the public served.
• The AFA employee should be clean, well-groomed at all times. Bare feet. Bare midriff, cutoffs, extremely short shorts, gym/running shorts, and tank tops are not allowed.  The supervisor will make final judgments as to the appropriateness of dress, and may request that an employee go home to changes if attire is inappropriate.

• The AFA Library telephones are for conducting library business.  Patrons should be advised to use phones in the FAC, Architecture, or Little Hall building lobbies.  Friends and acquaintances should not be advised to call the Library except for emergency situations.  Since student employees rarely work more than 10-15 hours per week, emergency situations will hopefully be rare.
• Staff computers and other equipment such as the fax machine and photocopiers are to be used for library business only.

• Pay Period:  The pay period begins on Friday and includes a two-week period ending on a Thursday.  Each library employee is issued a timecard for this two-week period.
• Timecards:  Timecards are filed alphabetically  by employee last name in the timecard box maintained in the Circulation Area.  (This box is for timecards and work-related messages only.)  The timecard should be signed immediately.  Daily time totals are recorded on the timecard.  Willful deceit in the recording of time worked will result in termination of employment.
• Working Hours Limitations:  No student is allowed to work for the University more than 40 yours in one work week. Students may not work during times for which they are scheduled for a class.  Work permits identify restrictions in hours that can be worked.  Any student who works another job on campus in addition to the AFA Library job should notify his/her supervisor immediately.
• Receipt of First Paycheck:  Payroll sign-up may unavoidably delay the receipt of the firstpaycheck due.  After the first check is received, another is issued every two weeks.
• Paycheck Pick-up:  Checks are available for employee pick-up at the Circulation Desk after 12:00pm on payday Friday.  The Check Receipt Form attached to the paychecks envelope should be signed by the employee when the check is picked up.  Payment is for the period ending one week earlier.  The employee should make every effort to pick up the check on the Friday that it arrives at the AFA Library.