Library Management Group

Members Present: Dale Canelas, Carol Turner, David Hickey, Dorothy Hope, Martha Hruska, Carolyn Henderson Allen, John Ingram, Jan Swanbeck, Rob Roberts, Cathy Mook , Erich Kesse, Rich Bennett, Bill Covey, Denise Bogart-Caballero, Gary Cornwell, Marcia Pearce, Carol Drum, Ann Lindell

Members Absent:
Barry Hartigan, LeiLani Freund, Barbara Oliver

Meeting Manager: Dale Canelas

Facilitator: Trudi DiTrolio

Marcia said the campaign is being tied into the Alumni Association, reunions and Gator Clubs.  Volunteers are being sought to present programs at meetings. Dale said they would need several programs because the alumni and Gator clubs are always looking for speakers.
Marcia also announced that former Governor Bryant visited the library and wants to make a gift to the library. He toured Special Collections and the Digital Library.

John Ingram said the goals and objectives document was one of the most useful tools they’d had in a long time. Dale said the staff liked seeing what they have done. It important that the department heads make sure things are included so that staff is recognized for the work they did during the year.

The Marston Science Library lighting project was added to the Facilities goals and strategies.
Also discussed was CORC. Many research libraries are using it. The group needs to look at where the library is going and how it is integrated resources from out of the library and those digitized here. This will be discussed in the future.
Goals and Strategies
Objectives

Barbara handed out the budget for 1999/00. She said with the UF Bank, money can be moved from one account to another, but state money cannot be put into a non-state account. Because of the ability to move the money, the $1,000 in OCO won’t hurt the library.
There is the same amount of student work-study money as last year. There is no more OPS money.
The UF Visa cards are only good for $500 at a time, and $5,000 can be charged per month. Only certified users can use the cards. The library has three cards, one each in Acquisitions, Facilities and Administration.
Budget

Denise Bogart-Caballero explained the procedures for hiring new employees. She is working to consolidate the steps so that positions are filled more quickly. She asked that supervisors give her a draft position vacancy description and list of committee members so that she can get the position advertisement out right away. She also reported on the progress of several position vacancies.
Hiring Procedures

• Carolyn reported that the IDEAL database was not up yet. It will be set up as a trial for one month, then set up normally.

The security system committee has approved the proposal. New the group must figure out how to fund it.
•  Martha announced that the library should have access to Elsevier Science Direct.

The US Newspaper Project should be finished in December.
She is starting a plan for FCLA equipment because the money won’t be released without a plan.
• Dale reported on the SUS meeting. The directors approved an $8 million request for a new system for FCLA, mostly to upgrade antiquated software.

She said the ECC was very well received. All SUS-wide database requests will go through the ECC. The committee keeps track of which universities have each program and at what level.
The Florida Heritage Project was funded again.
FCLA will continue to receive equipment funding.
• Carol Turner reported that the fall semester was very busy. Many more electronic reserves were put online.

David Fuller is moving forward on the e-reserves project.

© 1999 University of Florida George A. Smathers Libraries P. O. Box 117001  Gainesville, FL 32611-7001  Please read our disclaimer. Send comments and/or questions about this site to  Vicki Fooks Last Updated May 12, 2000