THURSDAY, APRIL 8, 1999
Members Present: Carol Drum,
Carol Turner, David Hickey, Dorothy Hope, Marcia Pearce, Martha Hruska,
Bill Covey, Gary Cornwell, Carolyn Henderson Allen, John Ingram, Jan Swanbeck,
Frank Di Trolio, Barbara Oliver, Rob Roberts, Cathy Mook for Erich Kesse,
Members Absent: Pam Cenzer,
Meeting Manager: Dale Canelas
Facilitator: Trudi DiTrolio
1. SUS Meeting Report
Dale reported that the SUS
directors discussed the possibility of using a new system. There was no
recommendation from the subcommittee, but there was a strong leaning toward
having FCLA build the new system. No vote has been take yet. A budget is
due by April 14.
Dale reported that this new
organization was put together by ARL to develop new electronic journals
to compete with publishers that have extremely high-priced journals. The
organization wants the journals to be maintained on university computers.
The library is involved to ensure archiving. Three new journals have been
started and a world-renowned editor has been hired.
Dale said she hopes that in a year
or two the library will be able drop expensive journals that compete with
SPARC. Bibliographers will have to talk with faculty to find out what journals
Martha asked what would happen
if some professors wanted the old and journals. Dale responded saying that
some libraries will just drop the older journals because with continued
budget cuts, libraries can't afford to pay for expensive journals.
3. System Liaison Training
Bill Covey reported that the
liaison staff is overextended and the responsibilities are growing, requiring
more training. He proposed a three-tiered approach to liaison training:
He said the outside company
would bring in their own equipment because the library doesn't have the
equipment pool to do it on its own. He said the more intensive training
wouldn’t make a difference in the time spent or responsibilities of the
liaisons; that is a management decision.
One drawback to outsourcing the
training is that it is not a one-time expense. With staff turnover, technology
changes and equipment changes, additional training will be necessary.
Trudi DiTrolio said that the cost
of hiring a company to do the training would be around $1,200 per liaison.
At a given time there are 25-40 liaisons throughout the library.
David Hickey said at one time the
possibility of having a few "super" liaisons was mentioned, and asked if
this could be a possibility. Bill said that that there could still be liaisons
who were trained at the basic level with a few others receiving the higher
instruction, or Systems could have a few full-time liaisons who are not
Carol Turner said the proposal
sounded like a good idea, but wondered where the money for the training
would come from. Dale suggested that it might be possible to write a grant
to assess how a program such as this would work. That would provide funding
for the first year.
Others agreed that the program
sounded beneficial, but they didn’t know if every liaison should go through
the training. Martha said that one way or another the liaisons needed more
training, so the question was how will that training be done. Bill suggested
that each geographic area of the library could take part in the high level
training. He also said that one disadvantage was that the more skilled
a person became, the more likely it was that they would move on to other
He said the liaison program has
been an outstanding success and that if a full time unit were to do this
type of work would require a staff of at least three or four people.
Trudi suggested that Marcia Pearce,
Bill Covey and she could work together to see if there was a foundation
interesting in funding the project for a one-time training session.
4. Gift Opportunity Proposal
a more tailored introduction to
a workshop more unique to the library
environment, which would be given by Systems staff
Outsourcing training to a company,
which would come to the library to do a three-day intensive workshop.
Marcia Pearce reported
that the library had reached its $1 million goal. It received $1,144,000
in cash, gifts-in-kind and state matches. She is preparing for the faculty
and staff campaign. Volunteers are helping to bring awareness of the campaign
to the staff and to help answer any questions.
5. Closing the Stacks
Bill Covey said the
library should reassess the open stacks policy. He suggested a task force
be formed to look into closing the stacks and making them a paged collection
where the patrons can use LUIS to find a book and then request that staff
There was general discussion
as to how the patrons would respond if the stacks were closed. Some felt
that irate patrons would be complaining while others thought that people
would like the idea of electronically searching for books and having them
delivered. David Hickey said it would take a great deal of dedicated staff
time to do all the paging. Jan Swanbeck said that it would change the approach
to the way the library does reference.
Dale said that many universities
have closed stacks, but allow graduate students and faculty into the stacks.
She said before any decisions were made, she would want to discuss it with
the university administration.
Frank DiTrolio said that electronic
browsing doesn’t tell the patron anything about the quality of the book.
The only way to determine the quality is to open the books. Bill said we
were already moving toward a closed stack system with the storage facility
and paged collection. Frank pointed out that the items moved to storage
are chosen because they are seldom used.
The decision was made to form
a task force to examine the impact of paged storage for all collections.
David Hickey will chair the task force, which will also include Gary Cornwell,
Bill Covey and representatives from Science and Collection Management.
Martha reported interviews
for the University Web Master would be held in the next few weeks.
Barbara Oliver reported that
Culligan would begin delivering water to Library East because the water
in the building contains too much iron. The building would need to have
new pipes installed to fix the problem. The bottled water will only be
in staff areas. Signs will be placed on the water fountains to keep the
public from drinking from them.
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Last Updated May 12, 2000