|Library Management Group|
SEPTEMBER 10, 1998
Members Present: Carol Drum, Carol Turner, Dale Canelas, David Hickey, Dorothy Hope, Erich Kesse, Marcia Pearce, Rob Roberts, Barbara Oliver, Martha Hruska, Rich Bennett, Tom Cetwinski, Frank Di Trolio, Trudi DiTrolio--facilitator, Jan Swanbeck, Bill Covey, Carl VanNess , Gary Cornwell
Members Absent: Carolyn
Gary Cornwell asked Tom to send a list of the eligible librarians to the LMG list.
The Natural Disaster and Hurricane Emergency Plan web page is located at http://karamelik.uflib.ufl.edu/disaster/hurricane/d_nathur.html.
He reported that open shelving was 66 percent full. He said if LAD gets 6,500 linear feet of storage materials from Library West, it would give LAD only one and a quarter years of growth in current shelving. Barbara is getting price quotes for additional shelving.
David also said that Collection Managers need to go through LAD to weed out items that should be withdrawn or brought back to the library, etc. But the collection is now unboxed and organized so it will be easy to do that.
The Paged Collection is 92 percent empty. It is used for valuable, but not rare items. Dale suggested that we consider using the Paged Collection to store items that have a high theft rate when shelved in the open stacks. There was general agreement that this should be pursued. The Paged Collection can be accessed during the hours that the Smathers reading room is open.
When the report is complete, it will list every location in each library facility, the signs needed, their size, type of sign, the sign messages and any American Disability Act specifications needed. The final proposal will be presented to the directors for funding approval. Library West alone will have 1,753 new signs, including range signs. Library East is a priority because it currently has no signage, not even room numbers.
If the proposal is approved, the company will complete the project in all public areas and then Library Facilities will take over. The library will purchase the blank signs from the company and do the lettering, hanging, etc.
Rob also reported that six security companies have been interviewed and five of those have submitted a budget proposal. Each company was given the same proposal, but they were given the freedom to add their own ideas. When all the proposals are in, they will be given to the security committee, which will come up with a standard proposal for companies to bid on.
Phase I of the security project will outfit the envelopes of the library buildings, while Phase II will take care of the inside of the buildings. Facilities hopes to do a lot of the work in-house. Security devices may include motion detectors, video cameras and card activated doors.
Carol Drum stated that when an ops student was posted at the door of the Marston Science Library to keep students from bringing in food and open beverages, the amount of mess in the library decreased dramatically. The employee was paid out of OPS funds and was discontinued when the funds ran out.
Dale Canales said the policy needs to be observed by the staff before students will obey it. Staff members should not openly carry readily recognizable food or beverages, particularly liquids in open containers into the library. Students see staff doing this and really don't believe we are serious about the "no food or drink" policy.
It was suggested that the staff be encouraged to enforce the policy when they students disregarding it.
The decision was made to have the Public Service Committee discuss the issue and come up with ideas on how to solve the problem.
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Last Updated May 12, 2000