2:00-3:00pm Thursday July 18th, 2002

In attendance:

Cathy Mook, Doug Kiker, Bobby Parker, Dee Hawes, Paul Losch, Marie Kennedy, David Hickey.

· Discussed the Library West Addition. The Technical Services Steering Committee announced that the new building would be smaller than previously announced: from 120,000 sq. ft to 60,000 sq. ft. Due to this reduction in space, the materials in LAD will stay there. The time frame for the addition has been pushed back and no start date has been set. The current thought is that the construction will not conflict with the conversion to the new LMS.

· The Dewey / LC reclassification project will continue with biographies. The priority of the reclassification project is Area Studies.

· Discussed the mold outbreak at LAD which was discovered the week of July 9^th – 13^th.

· Version 15.2 of the LMS is available for download. It is difficult to use. Everyone should look at it as it relates to his or her workflow. We are currently working on a test load: 46 titles of weeklies to see the relation of “charged to bindery” items. The date for the test load is projected to be August.

· Back Orders and Claiming:

Gifts

Cannot back order

Can Claim

Back Orders

$50.00 is the limit for ordering one item.

Question to group: Should selectors be notified if the cost is over $50.00. The consensus is yes. Doug will ask Carol if she is consulting selectors on whether to go over the $50.00 limit.

· Backlog and Periodicals

The binding unit has worked on the backlog for about 3 months and has made good progress. We are now concentrating on current periodicals and only pulling one or two backlog items at a time.

· The PIG and A -Team schedules and meeting locations were discussed as well as the website responsibilities.

Pig will rotate between East and West.

A - Team meeting location will rotate among the Branches.

· Resource Services will be responsible for the PIG website while Preservation will administer the A-Team website.

Minutes:

PIG minutes will go to Doug

A – Team minutes will go to Bobby

· Discussed loose periodicals found in bound periodical stacks. Dee said that if the MARC records do not have order records we do not know if the items will be replaced, so the loose issues are put in the stacks. Loose items should be in a box in the bound stacks when the “current” box is full. If materials are discovered to be out of place, Dee should be contacted.

• Spiral bound items have not been discussed before. They are placed in “current”.

• Pulling Currents: Dee pulls currents by size, not slips. The slips do not catch them up enough. Students will continue pulling from slips. We will continue to discuss pulling without tickets.

• Discussed Periodical CD’s. These will be shelved along side the periodicals in the security cases. More discussion necessary.

Date for next meeting is Thursday, August 29^th.

Respectfully submitted,

Robert Parker