Department Strategic Objectives
- Hire a new Acquisitions Librarian, Associate Chair; assign primary duties of (a) e-books coordination; (b) project management; (c) and develop new procedures and guidelines for the various workflow in the department and across divisions.
- Reorganize room 200 in Library East to improve layout and workflow.
- Upgrade handling of Health Sciences Center Library’s e-resources and serial invoicing.
- Work with Casalini to expand the approval plans for French, Italian, and Spanish; develop steps for books to be received with MARC records and shelf-ready processing.
- Receive all print monographs from Coutts with MARC records and shelf-ready processing.
- Assist UF librarians collaborating with FSU to launch a shared e-books plan that uses a PDA model to acquire e-books from the Coutts’ MyiLibrary platform.
- As part of the Counsel for Statewide University Libraries (CSUL) consortium, participate in a state-wide PDA with the other 11 SULs.
- Hire a new Asst. 3 for the Gifts & Exchange Programs : review and update procedures and policies for gifts; review and update procedures and policies for exchanges.
Unit Goals
Accounting & Paying Unit
- Successfully implement Peoplesoft Financial Module v. 9.1 upgrade into current unit workflows
- Work closely with Electronic Resource Unit and chosen subscription agent to implement management of additional packages
- Including correct distribution of Dean’s transfers-see next bullet
- Accurately incorporate Dean’s budget gap and buying power loss transfers into next year’s materials budget
- Continue to refine workflows and distribution of duties in response to Raimonda’s increased concentration on Health Science Acquisitions
- Hire a new student assistant for the Unit if OPS funding is available
E-Resources Unit
- Review feasibility of Coral, open source ERM
- Review and start-up of new Discovery Service
- Build a new usage statistics Webpage/SharePoint page
- Review feasibility of Serials Solutions cost upload and reporting features (scheduled to be updated May 2011)
Print & Media Unit
- Move forward with online ordering database to replace online request form, (with programming help from IT).
- Continue progress toward shelf-ready workflow for foreign approvals by getting free, correctly-formatted provisional MARC records from vendors, (Jerusalem Books – Judaica approval plan; Puvill – (Iberian) Spanish approval plan). Work with appropriate Acquisitions (and Cataloging) staff to determine cost for in-house processing for materials, in order to produce a point for comparison when analyzing vendor shelf-ready costs.
- Analyze full list of active print standing orders (including annuals), and, when cost-effective, move standing orders to shelf-ready vendor.
- Continue training with former Serials staff in Monographs activities and Monographs staff in Serials activities until both groups have attained expert level skills in either area.
- Complete simple documentation—recording standardized workflows—for all serials and monographs acquisitions tasks.
- Set up tagging in database for selectors, receive MARC records, and receive items shelf-ready for Casalini
- Receive MARC records for Jerusalem Books, Puvill; possible receive items shelf-ready.
- Serials order record cleanup project.
- Transfer standing orders to shelf-ready vendor when appropriate.
