Acquisitions Department
Highlights 2009-2010
- Acquisitions reorganized: merged Serials + Monographs Units into Print Acquisitions Unit; the Paying Unit was renamed the Accounting & Paying Unit and Raimonda Margjoni and Laydene Manning were reassigned to the unit; Jay Wiese was assigned to the E-Resources Unit.
- The department incorporated HSCL ordering, invoice payments, and budget management responsibilities into the general workflow.
- E-Resources Unit revised the ER-Help procedures, instituted Grover-tracking for newly acquired resources, and devised a new method to submit Grover-based problem tickets.
- Serials Unit coordinated the JSTOR Science titles evaluation, documented procedures, and compiled lists of needed titles for FSU.
- Monographs Unit, worked with Matt Loving, Romance Languages Selector, to build new foreign approval plans (French, Italian, (Iberian) Spanish)
- MyiLibrary Pilot: a patron-driven purchase plan was launched with the Coutts MyiLibrary platform; $20,000 in e-books were purchased during a six-month period (April – May 2009). Based on usage stats, the e-books were accessed substantially by UF library users.
- Materials budget architecture was realigned and Budget Centers created.
- In anticipation of RCM, library staff developed a new reporting mechanism to show material budget allocations by colleges, as well as by subject disciplines and departments.
- The department oversaw a library-wide cancellation project of approximately $350,000, which included canceling 647 print serial subscriptions and 73 standing orders.
- Working with the Cataloging & Metadata Dept. and Jason Fleming, Acquisitions implemented successfully a set of procedures for Virtual Bookplates. grant and endowment funds.
- Replacement ordering was revised and improved.
- The responsibility of Books on Demand was transferred to Acquisitions – starting next FY the Print Unit will manage the ordering of these books.
- Coutts was selected as UF’s primary domestic vendor after a lengthy review by a state consortia task force, which included Peter McKay and Steve Carrico. In May the contract was awarded to Coutts and an onsite visit to UF by their reps included a demo and profile building with UF Selectors and Acq staff. The new firm ordering system through the vendor database, Oasis, will commence in July 2010; the virtual approval plan will be up and running by Sept.
